Pre-Show Duties:
Keep a list of Flea Market Vendors. Also have an index card for them. This
will have their name, address, phone number, tax number all on the front and on the back is the year they attended with how many spots, auto or non-auto related merchandise and the spot they were assigned. This will help when doing the layout and locating persons when necessary.
Prepare address labels for use on the show flyers.
Prepare return address labels for use on the show flyers.
Purchase required postage stamps for show flyers ( to be reimbursed by
Club Treasurer.)
Have Flea Market Rules sheet copied by the person who does the copying.
Fold the Flea Market Rules sheet to fit the flyer.
Prepare the show flyers for mailing Address return label, address label, stamp and insert the Flea Market Rules sheet and then seal the three sides of the flyer.
Mail the flyers the first part of May.
As vendors return the registration form and money:
Check the return to be sure they have a tax number! If it’s not on the registration form, you will have to call them for it. You could also check the index cards to see if it’s listed. Record the date the registration form was received and the amount of money received. Keep registration form for later. Keep non-auto and auto separate.
Keep track of the money that has come in and how many auto spaces and non-auto spaces have come in.
Turn in money each month to treasurer.
About a week before the deadline, start putting the field layout together:
Work on the non-auto and auto vendor sites separately.
Assign repeat vendors to the space held the year before unless vendor requests a new location.
Assign new vendors after the registration deadline has passed. Assign new vendors in the order their registration form was received.
Fill out a confirmation card for each vendor. Before sending these out,
double check that the layout space matches the information on the confirmation card.
Purchase required stamps and get reimbursed from the Club Treasurer.
DAY OF SHOW:
As vendors come in, give them a garbage bag and collect their return card and check them off the field layout sheet.
Any vendors not pre-registered: Must fill out a form and pay an extra $10.00 per space.
Note: be sure to have forms copied before the show by the person who does the copying.
After 10:00am the field is closed. Determine what money has come in, how many auto spaces and non-auto spaces were sold that day!
Money is turned in to the Club Treasurer.
Draw for a winner for a free spot for next year and notify the winner. Inform the announcer so the name of the winner can be announced. Be sure to write it down on the layout so you can remind
them on the flyer next year.
Note: write down any problems. Record advance payment on the layout, so you have it recorded for next year!
Also: There is an account set up at the Oneida Office Supply store so you can purchase supplies needed to do this job! The account is The Mohican Model A Ford Club. Turn the bill into the Club treasurer.
***********ALL VENDORS MUST HAVE A TAX NUMBER!!!!!**************
Keep a list of Flea Market Vendors. Also have an index card for them. This
will have their name, address, phone number, tax number all on the front and on the back is the year they attended with how many spots, auto or non-auto related merchandise and the spot they were assigned. This will help when doing the layout and locating persons when necessary.
Prepare address labels for use on the show flyers.
Prepare return address labels for use on the show flyers.
Purchase required postage stamps for show flyers ( to be reimbursed by
Club Treasurer.)
Have Flea Market Rules sheet copied by the person who does the copying.
Fold the Flea Market Rules sheet to fit the flyer.
Prepare the show flyers for mailing Address return label, address label, stamp and insert the Flea Market Rules sheet and then seal the three sides of the flyer.
Mail the flyers the first part of May.
As vendors return the registration form and money:
Check the return to be sure they have a tax number! If it’s not on the registration form, you will have to call them for it. You could also check the index cards to see if it’s listed. Record the date the registration form was received and the amount of money received. Keep registration form for later. Keep non-auto and auto separate.
Keep track of the money that has come in and how many auto spaces and non-auto spaces have come in.
Turn in money each month to treasurer.
About a week before the deadline, start putting the field layout together:
Work on the non-auto and auto vendor sites separately.
Assign repeat vendors to the space held the year before unless vendor requests a new location.
Assign new vendors after the registration deadline has passed. Assign new vendors in the order their registration form was received.
Fill out a confirmation card for each vendor. Before sending these out,
double check that the layout space matches the information on the confirmation card.
Purchase required stamps and get reimbursed from the Club Treasurer.
DAY OF SHOW:
As vendors come in, give them a garbage bag and collect their return card and check them off the field layout sheet.
Any vendors not pre-registered: Must fill out a form and pay an extra $10.00 per space.
Note: be sure to have forms copied before the show by the person who does the copying.
After 10:00am the field is closed. Determine what money has come in, how many auto spaces and non-auto spaces were sold that day!
Money is turned in to the Club Treasurer.
Draw for a winner for a free spot for next year and notify the winner. Inform the announcer so the name of the winner can be announced. Be sure to write it down on the layout so you can remind
them on the flyer next year.
Note: write down any problems. Record advance payment on the layout, so you have it recorded for next year!
Also: There is an account set up at the Oneida Office Supply store so you can purchase supplies needed to do this job! The account is The Mohican Model A Ford Club. Turn the bill into the Club treasurer.
***********ALL VENDORS MUST HAVE A TAX NUMBER!!!!!**************